Hivex · Case Study

SFW Gym

Member-first mobile app & operations console for boutique gyms.

What gym management app did Hivex build for boutique US gyms?

SFW Gym — Hivex built SFW Gym — a member-first mobile app paired with an admin console for boutique gyms. The platform handles class bookings, QR check-ins, recurring Stripe memberships, trainer rosters, and payroll. Front-desk renewal calls dropped sharply once members could pay in-app, and trainers now run their week from one rota view.

— Updated 2026-06-05 · Hivex Digital Editorial

OUTCOMES · Fitness · Health & Wellness

What changed after launch

Front-desk renewal calls dropped after in-app pay launched: ↓ CallsFront-desk renewal calls dropped after in-app pay launched
Trainers run the whole week from a single rota: 1 viewTrainers run the whole week from a single rota
Members book a class spot in two taps: 2 tapsMembers book a class spot in two taps
Owner dashboard for memberships, payroll, revenue: Real-timeOwner dashboard for memberships, payroll, revenue

The Client

Who we built this for.

SFW Gym is a boutique fitness brand offering group training, personal coaching, and open access. To support their expanding community and trainer network, they required an operational system that connected members directly to classes and trainers without administrative clutter.

Platform

Mobile App + Admin Suite

Industry

Fitness · Health & Wellness

Year

2025

Core Stack

React Native · Next.js Admin · Stripe

What is the Problem?

Operational friction, manual tools, and business overhead.

Operational staff were overwhelmed by constant booking requests via messaging apps and phone calls. Class schedules and rosters were hand-drafted weekly on whiteboards, and recurring gym memberships were tracked manually on complex spreadsheets prone to billing errors. Members faced friction trying to view schedules, check availability, or renew their plans, leading to administrative hecticness, missed bookings, and lost revenue.

The Solution

Replacing chaos with a streamlined system.

We replaced fragmented steps with an automated solution focused on business outcomes.

We built a unified member application and an admin operations console. Gym members now use a self-service flow to book sessions, track workouts, and renew memberships in seconds, checking in at the door with a quick QR scan. By automating trainer rosters and recurring billing, the platform eliminates daily administrative chores, saves hours of front-desk work, and creates a smooth workflow for members and staff alike.

Time Saved

Processes that took hours now happen autonomously in real-time.

No Hecticness

Spreadsheets, manual rosters, and verbal loops are eliminated completely.

Smooth Flow

Clean queues, clear roles, and instant digital proof for peace of mind.

How we Build

The core user workflows.

We mapped the daily operation sequence and automated key workflows to ensure visual clarity and swift usage.

Designed the member experience around booking speed, reducing the friction to secure a class spot to just two taps.

Developed a clean trainer rota where class schedules and shift allocations update automatically based on real-time availability.

Built a secure self-serve checkout interface that handles plans, holds, and automated renewals with instant digital receipts.

Created a simple check-in screen featuring dynamic member QR codes scanned at the entrance to log attendance instantly.

How we Made Sure

Real-world verification.

Ran a beta test with core trainers and gym members to refine booking interactions and make sure it works seamlessly in a live gym.
Monitored app performance during peak hours to ensure fast, low-friction class check-ins.
Observed a sharp drop in manual front-desk calls and administrative spreadsheet updates within the first month of deployment.

Built using industry standards

React NativeNext.js AdminStripePostgreSQLFigma

Frequently asked questions about SFW Gym

Direct answers about SFW Gym — the case study, the tech stack, and how Hivex built it.

What does SFW Gym do?: SFW Gym is a two-sided product Hivex built for an independent gym brand — a member-facing mobile app for class bookings, QR check-ins, and progress tracking, plus an admin console that handles staff scheduling, payroll runs, and recurring memberships.
Why did SFW Gym replace spreadsheets and paper rosters?: The gym was juggling membership spreadsheets, paper trainer rosters, and a third-party POS for payments. Members had no way to see schedules or renew without calling the front desk. Hivex built one product that absorbed all of it — bookings, billing, rosters, attendance — in a single member app and admin console.
What tech stack powers SFW Gym?: SFW Gym is built on React Native (member app), a Next.js admin console, Stripe for recurring billing, PostgreSQL for persistence, and a Figma-defined design system. Stripe handles invoice receipts so renewals stop being a phone call.
Can Hivex build a gym management app for a US fitness business?: Yes. Hivex builds custom gym and fitness mobile apps for US boutique studios and trainer-led brands on fixed quotes. Typical scope includes member booking, QR check-ins, Stripe billing, trainer scheduling, and an owner-facing dashboard. Book a strategy call at https://hivexdig.com/meeting.

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